2024 Application Resources

Application Steps

Step One: Create An Account

Visit the Application Portal to create a new account. 

  • Accounts are registered to individuals.
  • Individuals may apply on behalf of multiple events, however
  • Only one application may be submitted per meeting or event.

Step Two: Gather Materials

Applications must be submitted online through the Application Portal. You may save a partially completed application and return to edit, continue or complete the application. Required supplemental documents include:

Step Three: Online Application

Once your account login has been set up, you may begin a new application in the Application Portal. It is extremely important that your application is complete and includes the required supplemental materials before submission. Once an application is submitted, reviewed and a potential incentive amount determined, you may not further revise or resubmit another application for the same event. 

  • NOTE: hard copies of Application and Materials will not be accepted

Step Four: Pre-Approval Notification

Upon pre-approval, applicants will receive an email notification stating approval status and a pre-determined maximum potential incentive amount. Qualified reimbursements must be at least $2,500, but cannot exceed $25,000. The pre-approved maximum potential amount is not a guarantee of the final reimbursement. The final reimbursement will not exceed the pre-approved maximum potential amount. The program administrators and Iowa Economic Development Office have final discretion to determine the eligibility of costs and the applicable reimbursement amount.

Step Five: Host Your Event

Host your Iowa event within the allowed timeframe. Ensure it meets the overnight stay and other requirements. Fulfill payment obligations, as receipts are required to receive reimbursement. 

Step Six: Final Reporting

Login to your Application Portal account within 30 days of the final day of your meeting or event to submit a final expense report, receipts and a verification of overnight stays.

Important note:  Those who do not complete the final report steps within 30 days of the final day of the event risk receiving none, or only partial payment of the pre-approved reimbursement funds.

Step Seven: Final Approval & Funding

The Iowa Economic Development Authority and Iowa Tourism Office will have final determination and approval as to any questions regarding qualifications, reward of amount given and issuance and distribution of funds to applications directly.  

  • You will receive an email confirming your final reimbursement award. Final reimbursements are final action and will be changed.
  • A check will be issued to the primary organizer by the Iowa Economic Development Authority and Iowa Tourism Office.
1) Account

Step One: Create An Account

Visit the Application Portal to create a new account. 

  • Accounts are registered to individuals.
  • Individuals may apply on behalf of multiple events, however
  • Only one application may be submitted per meeting or event.
2) Materials

Step Two: Gather Materials

Applications must be submitted online through the Application Portal. You may save a partially completed application and return to edit, continue or complete the application. Required supplemental documents include:

3) Application

Step Three: Online Application

Once your account login has been set up, you may begin a new application in the Application Portal. It is extremely important that your application is complete and includes the required supplemental materials before submission. Once an application is submitted, reviewed and a potential incentive amount determined, you may not further revise or resubmit another application for the same event. 

  • NOTE: hard copies of Application and Materials will not be accepted
4) Pre-Approval

Step Four: Pre-Approval Notification

Upon pre-approval, applicants will receive an email notification stating approval status and a pre-determined maximum potential incentive amount. Qualified reimbursements must be at least $2,500, but cannot exceed $25,000. The pre-approved maximum potential amount is not a guarantee of the final reimbursement. The final reimbursement will not exceed the pre-approved maximum potential amount. The program administrators and Iowa Economic Development Office have final discretion to determine the eligibility of costs and the applicable reimbursement amount.

5) Host Event

Step Five: Host Your Event

Host your Iowa event within the allowed timeframe. Ensure it meets the overnight stay and other requirements. Fulfill payment obligations, as receipts are required to receive reimbursement. 

6) Reporting

Step Six: Final Reporting

Login to your Application Portal account within 30 days of the final day of your meeting or event to submit a final expense report, receipts and a verification of overnight stays.

Important note:  Those who do not complete the final report steps within 30 days of the final day of the event risk receiving none, or only partial payment of the pre-approved reimbursement funds.

7) Approval

Step Seven: Final Approval & Funding

The Iowa Economic Development Authority and Iowa Tourism Office will have final determination and approval as to any questions regarding qualifications, reward of amount given and issuance and distribution of funds to applications directly.  

  • You will receive an email confirming your final reimbursement award. Final reimbursements are final action and will be changed.
  • A check will be issued to the primary organizer by the Iowa Economic Development Authority and Iowa Tourism Office.